Spencer County Court Records Search

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    Spencer County, Indiana, is a small southwestern Indiana county with Rockport as its county seat. The county operates a single Circuit Court that handles the full range of criminal, civil, family, and probate matters filed within the jurisdiction. Court records produced by this court — defined under Indiana Rules on Access to Court Records (ACR) Rule 3 as any data, document, or information received or generated by a court, court agency, or clerk in connection with a case or court administration — serve practical purposes for background checks, legal proceedings, research, and property transactions.

    Searching for Court Records in Indiana:

    People researching court cases in Indiana can use a combination of resources: the clerk's office in the county where the case was filed, public access terminals at the courthouse, and online tools provided by the state. IndianaStateCourts.us can help you orient yourself toward Indiana's court system and locate publicly available case information for Spencer County and other Indiana jurisdictions. For direct case searches, the Indiana Judicial Branch's online portal and third-party platforms offer free and low-cost access to case data.

    How to Look Up a Court Case in Spencer County?

    All trial court case records in Spencer County are maintained by the Spencer County Clerk of Circuit Court. The clerk holds the official records for all Circuit Court proceedings, including criminal, civil, family, and probate matters. Spencer County has one Circuit Court, which makes it easy to identify the correct office for any records request.

    Spencer County Circuit Court / Clerk's Office
    Address: 200 Main Street, Room 8, Rockport, IN 47635
    Mailing: P.O. Box 12, Rockport, IN 47635
    Phone: (812) 649-6028
    Fax: (812) 649-6030
    Email: clerk@spencercounty.in.gov
    Hours: Monday – Friday, 8:00 AM – 4:00 PM

    Methods for searching Spencer County court records:

    • Online via MyCase: The Indiana Judicial Branch operates mycase.in.gov, a free public case search portal. Search by party name (Name tab), case number (Case tab), or attorney name or bar number (Attorney tab). Use case type filters — such as Civil, Criminal, Family, or Probate — to narrow results. Many documents are available to view and download at no charge.
    • Online via Doxpop:Doxpop provides access to Spencer County Circuit Court cases dating back to January 2002. This subscription-based service allows searches by party name, case number, or attorney and offers expanded document access beyond what MyCase provides.
    • In person: Visit the Clerk's Office at 200 Main Street, Room 8, Rockport, during regular business hours. Staff can locate case files using a name, case number, or filing date. Copies are available for a fee.
    • By mail: Submit a written request to the clerk's mailing address (P.O. Box 12, Rockport, IN 47635) with the case identifying information, a self-addressed stamped envelope, and payment for any applicable copy fees.

    Are Court Records Public in Spencer County?

    The general presumption under Indiana law is that court records are open to the public. Indiana ACR Rule 4 establishes this default right of public access, reinforced by the Indiana Access to Public Records Act (IC § 5-14), which permits the Spencer County Clerk's Office to issue records to any requesting individual under IC § 5-14-3-3.

    Indiana ACR Rule 5 carves out significant categories of records that are excluded from public access. The Public Access to Court Records Handbook provides detailed guidance on these exclusions. In Spencer County, records commonly withheld from public access include:

    • Juvenile and adoption records
    • Mental health case filings
    • Medical and paternity records
    • Sealed and expunged criminal records, including expungement orders
    • Unexecuted search warrants
    • Records related to drug or substance abuse proceedings
    • Grand jury proceedings and attorney work product
    • Mediation, mini-trial, and summary jury trial proceedings
    • Pretrial release and problem-solving court supervision records
    • Drug tests and child abuse records not admitted into evidence
    • Personal identifying information of litigants and their children
    • Jurors' and prospective jurors' personal information, except as needed by parties or counsel
    • Investigative records

    When a filing contains both public and restricted information, the restricted portions are excluded under a separate ACR form while the remainder is made accessible.

    Spencer County Criminal Court Records

    The Spencer County Circuit Court holds exclusive jurisdiction over all criminal matters in the county, from misdemeanors through felonies. Criminal case files maintained by the Circuit Court Clerk typically contain charging documents, arrest information, case numbers, hearing dates, plea records, verdicts, and sentencing orders.

    Searching criminal records:

    • MyCase online portal — Search mycase.in.gov by the defendant's name or case number. Select "Criminal" in the case type filter to limit results to criminal proceedings. Case status, hearing dates, and many filed documents are available free of charge.
    • In person at the Clerk's Office — Visit 200 Main Street, Room 8, during business hours. Staff can retrieve criminal case files; copies cost $1 per page for plain copies.
    • By mail — Send a written request to P.O. Box 12, Rockport, IN 47635, with the defendant's name, case number if known, and applicable fees.

    For arrest records and incarceration history not yet incorporated into court case filings, contact the Spencer County Sheriff's Office, which handles the county's criminal record and booking information:

    Spencer County Sheriff's Office
    Address: 120 N. 2nd Street, Rockport, IN 47635
    Phone: (812) 649-2286

    The Sheriff's Office provides limited criminal record information — specifically records of incarcerations at the Spencer County Security Center — either in person or by written request. Phone and fax requests are not accepted for this service. The requester must supply the full name and at least one identifying detail, such as a date of birth or Social Security number. This information covers only the original charge and does not reflect final case disposition; it is commonly used for adoption proceedings, travel visa applications, and pre-employment screenings.

    Fingerprinting for state criminal background checks is available free of charge through the Sheriff's administrative office during business hours (Monday – Friday, 8:00 AM – 4:00 PM) and through the jail after hours and on weekends.

    A list of registered sex offenders in Spencer County is maintained by the Sheriff's Department and is available online through the Sheriff Alerts registry.

    Spencer County Civil Court Records

    Civil matters in Spencer County — including breach of contract claims, personal injury suits, landlord-tenant disputes, small claims, and other non-criminal actions — are heard exclusively in the Spencer County Circuit Court. The Circuit Clerk maintains all resulting case files.

    Civil records typically contain complaints, answers, motions, court orders, proofs of service, and final judgments. Access is available through the same channels used for criminal records:

    • Free online search: Use MyCase and select "Civil" in the case type filter. Search by party name, case number, or attorney.
    • In person: Visit the Clerk's Office at 200 Main Street, Room 8, Rockport, Monday – Friday, 8:00 AM – 4:00 PM.

    Fee schedule for copies:

    Copy TypeFee
    Plain copies (per page)$1.00
    Certified copies$3.00 per document + $1.00 per page

    Marriage records, though not court case records, are also filed with the Clerk's Office and can be requested there. For divorce record copies specifically, the same fee schedule applies — $1 per page for plain copies and $3 per document plus $1 per page for certified copies.

    For written requests by mail, send the party names, case number (if known), and the applicable fees to P.O. Box 12, Rockport, IN 47635, along with a self-addressed stamped envelope.

    Spencer County Family Court Records

    Family law cases in Spencer County — covering divorce, child custody, child support, paternity, domestic violence protective orders, and adoption — are handled by the Spencer County Circuit Court. The Circuit Clerk maintains all associated case records, accessible in person, by mail, or online through MyCase.

    Divorce records: The Clerk's Office holds all divorce case files and decrees. In-person requests are accepted Monday through Friday, 8:00 AM to 4:00 PM. Staff may ask for a party name or case number before retrieving the file. Plain copies cost $1 per page; certified copies cost $3 per document plus $1 per page. Nonconfidential divorce cases can also be viewed without charge on MyCase using the party's name, case number, or attorney name — select "Family" to filter for divorce and related cases.

    Marriage records: Marriage licenses are processed and recorded by the Circuit Court Clerk. Certified copies of marriage records are available by submitting a written request containing the couple's full names and the date of marriage, along with a fee of $4 per copy, a self-addressed stamped envelope, and payment to:

    Spencer County Clerk
    200 Main Street, Second Floor, Room 8
    P.O. Box 12
    Rockport, IN 47635

    Birth records: Birth certificates for Spencer County residents are issued by the Vital Records Section of the Spencer County Health Department. Records date from February 1882. Certified copies cost $10 each. In-person requests are accepted Monday through Friday, 8:00 AM to 3:30 PM, with a valid photo ID. Mail requests require the completed Birth Certificate Request Form, a copy of a valid photo ID, the $10 fee, and a self-addressed stamped envelope. Processing time for mail requests is approximately 3–5 business days after receipt.

    Death records: The Spencer County Health Department's Vital Records Section also issues death certificates at a fee of $10 per copy. In-person and mail procedures follow the same requirements as for birth records. Mail requests must include the completed Death Certificate Request Form, a valid ID copy, check or money order, and a self-addressed stamped envelope.

    Spencer County Health Department – Vital Records
    Address: Rockport, IN 47635
    Hours: Monday – Friday, 8:00 AM – 3:30 PM
    Note: Counter checks are not accepted.

    Spencer County Probate Court Records

    Probate proceedings in Spencer County — including estate administration, will filings, appointments of executors and administrators, guardianships, and conservatorships — are all handled by the Spencer County Circuit Court. The Circuit Court Clerk is the designated custodian of all probate case records. Spencer County probate records date back to 1848, making the Clerk's Office a valuable resource for both current legal matters and historical estate research.

    Probate records can be accessed in two ways:

    • Online via MyCase: Visit mycase.in.gov and use the Name, Case, or Attorney tabs to search. Select "Probate" in the case type filter to limit results. Basic case information and many documents are available free of charge for non-confidential probate matters.
    • In person at the Clerk's Office: Visit 200 Main Street, Room 8, Rockport, during regular business hours (Monday – Friday, 8:00 AM – 4:00 PM). Provide the decedent's full name and approximate date of death or filing year, or a case number if available. Staff will locate the file and provide copies for the applicable fee.

    Copy fees follow the same schedule as other court records: $1 per page for plain copies and $3 per document plus $1 per page for certified copies. Mail requests are accepted at P.O. Box 12, Rockport, IN 47635 — include the identifying information, requested copy format, fees, and a self-addressed stamped envelope. Contact the Clerk's Office at (812) 649-6028 or clerk@spencercounty.in.gov to confirm availability or verify fees before submitting a request.