Montgomery County, Indiana Court Records

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    Montgomery County sits in west-central Indiana, with Crawfordsville as the county seat. Three courts serve the county — the Circuit Court and two Superior Courts — all located at the Montgomery County Courthouse. Together they handle criminal cases, civil litigation, domestic relations, small claims, and probate proceedings. The elected Clerk of the Circuit Court keeps the official records for all three courts.

    Whether you're an attorney, a researcher, or someone trying to track down a personal legal matter, you can search Montgomery County court records online, in person at the courthouse, or through a public access terminal — no attorney or paid third-party service required. IndianaStateCourts.us is a useful starting point for navigating Indiana's court structure and finding publicly available case information.

    How to Look Up a Court Case in Montgomery County?

    Start with MyCase (mycase.in.gov), the Indiana Judiciary's free public case search tool. MyCase runs on the Odyssey Case Management System and lets you search by party name, case number, or court location. You can filter results by case type — criminal, civil, domestic relations, or probate — and the results show docket entries, hearing schedules, and current case status. All three Montgomery County courts participate in the system.

    If the case you need isn't indexed online, or if you need certified copies of documents, contact the Clerk's office directly:

    Montgomery County Clerk's Office
    Clerk: Sondra Sixberry
    Address: Montgomery County Courthouse, 100 East Main Street, Room 102, Crawfordsville, IN 47933
    Mailing Address: P.O. Box 768, Crawfordsville, IN 47933
    Phone: (765) 364-6430
    Fax: (765) 364-7251
    Email: sondra.sixberry@montgomerycounty.in.gov
    Hours: Monday–Friday, 8:00 a.m.–4:30 p.m.

    The Clerk's office handles marriage licenses, divorce filings, court payments, and record maintenance across all three county courts.

    Are Court Records Public in Montgomery County?

    Indiana's Access to Public Records Act (APRA), codified at Indiana Code 5-14-3, establishes that government records — including court records — are presumptively open to public inspection and copying. Anyone can submit a request to inspect or copy public court records, and no reason is required.

    That said, APRA contains specific exemptions. The following categories of records may be withheld or restricted in Montgomery County:

    • Records of crime victims under the age of 18
    • Juvenile case records, which are confidential by statute
    • Active law enforcement investigatory records
    • Records containing trade secrets or proprietary business information
    • Social security numbers, tax identification numbers, residential addresses, and other personal financial identifiers
    • Medical and mental health records included in filings
    • Records sealed or expunged by court order
    • Records declared confidential by the Indiana Supreme Court or applicable state or federal statute

    If a clerk denies your request, you can challenge that decision through the Indiana Public Access Counselor's office, which issues advisory opinions on APRA compliance at no charge.

    Montgomery County Criminal Court Records

    Criminal cases in Montgomery County are split between the Circuit Court and Superior Court II. Montgomery County Superior Court II, presided over by the Honorable Daniel Petrie, handles felonies, misdemeanors, and traffic and ordinance violations, and also hosts a certified Veterans Treatment Court. The Montgomery County Circuit Court maintains its own criminal docket as well.

    Court Locations – Criminal Division:

    CourtAddressPhoneFax
    Circuit Court100 East Main Street, Crawfordsville, IN 47933(765) 364-6450(765) 364-7251
    Superior Court II100 East Main Street, Suite 302, Crawfordsville, IN 47933(765) 364-6455(765) 364-6464

    The Clerk of the Circuit Court keeps all criminal case files — charging documents, plea agreements, sentencing orders, and probation records. Search case information online through MyCase by selecting Montgomery County and filtering by criminal case type. For certified copies of criminal documents, submit your request to the Clerk's office in person or by mail, along with the applicable copy fees.

    For arrest and jail information, the Montgomery County Sheriff's Office maintains an online inmate search tool with current custody information for individuals held at the county jail.

    Montgomery County Sheriff's Office
    Address: 600 Memorial Drive, Crawfordsville, IN 47933
    Phone: (765) 362-3740

    For statewide criminal history background checks, the Indiana State Police offers the Limited Criminal History (LCH) Search online. An LCH covers felony and Class A misdemeanor arrests within Indiana and is available to the public for $15.00 per record for subscribers or $15.70 per record by credit card. Searches are name-based, using date of birth, race, and gender. More information on eligibility and submission options is available on the ISP criminal history services page.

    Montgomery County Civil Court Records

    Civil litigation in Montgomery County — including tort claims, contract disputes, mortgage foreclosures, and collections — is heard across all three courts. Superior Court II explicitly handles civil cases of all types, including domestic relations, torts, plenary, collection, and small claims. The Clerk of the Circuit Court is the official keeper of civil filings across the county court system.

    Small claims in Indiana are filed on the small claims docket of the Circuit or Superior Court. Indiana law caps small claims at $10,000. These proceedings are designed to be manageable without an attorney, and filing fees generally range from $35–$85 depending on the court and case specifics. Contact the Clerk's office to confirm the current small claims filing fee for Montgomery County before you file.

    To search civil case records online, go to the MyCase portal, select Civil as the case type, and choose Montgomery County as the court location. The system returns docket entries, judgment records, and filed documents where available. For certified copies of civil judgments or orders, submit a written request with case details to the Clerk's office.

    Property records — including deeds, mortgages, affidavits, powers of attorney, contracts, easements, and land surveys — are recorded and maintained by the Montgomery County Recorder:

    Montgomery County Recorder
    Address: Montgomery County Government Center, 1580 Constitution Row, Crawfordsville, IN 47933
    Phone: (765) 364-6415
    Email: recorder@montgomerycounty.in.gov

    Property valuation, assessment, and ownership records are held by the Montgomery County Assessor's Office, reachable at (765) 364-6420, located at 1580 Constitution Row, Suite C, Crawfordsville, IN 47933.

    Montgomery County Family Court Records

    Family law matters in Montgomery County — divorce, child custody, child support, protection orders, paternity, and adoption proceedings — are handled primarily in Superior Court II and the Circuit Court. The Clerk of the Circuit Court processes all divorce filings and maintains all domestic relations case records.

    Divorce Records

    Search divorce cases online through MyCase by entering the parties' names and selecting Montgomery County. For certified copies of divorce decrees or dissolution orders, contact the Clerk's office with the parties' names, the approximate filing year, and the case number if you have it. Sealed divorce matters or records containing information about minor children may have limited public availability.

    Marriage Records

    Marriage licenses in Montgomery County are issued and maintained by the Clerk of the Circuit Court. Indiana Courts provides a Marriage License Public Lookup tool that lets you search marriage licenses issued from 1993 to the present using the applicant's name, marriage year, and county of issuance. For certified copies of marriage certificates, call the Clerk's office directly at (765) 364-6430.

    Birth Records

    The Montgomery County Health Department (MCHD) holds birth records for the county dating back to 1882. Certified birth certificates cost $15.00 per copy and can be requested in several ways:

    1. In person: Walk-in service is available Monday–Friday, 8:00 a.m.–4:00 p.m. at the MCHD office.
    2. By mail: Complete the Birth Certificate Application, have it notarized, and mail it with a money order for $15.00 made payable to MCHD.
    3. By email or fax: Scan the completed, notarized application and send it to health.reception@montgomerycounty.in.gov or fax it to (765) 361-3239. Online payment is available through the MCHD Vital Records Payment Center.

    Montgomery County Health Department
    Address: 1580 Constitution Row, Suite G, Crawfordsville, IN 47933
    Phone: (765) 364-6440
    Fax: (765) 361-3239
    Email: health.reception@montgomerycounty.in.gov
    Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.

    Death Records

    Death certificates are also issued by the MCHD at $15.00 per copy. The requesting party must be an immediate family member, provide valid government-issued photo ID, and state the reason for the request. Complete the Death Certificate Application, have it notarized, and submit it in person, by mail, by email, or by fax using the same contact information above. Notably, the MCHD can also print birth certificates from other Indiana counties, though those copies will bear the Montgomery County seal.

    Montgomery County Probate Court Records

    Probate jurisdiction in Montgomery County rests with the Circuit Court, which handles estate administration, wills, guardianships, adoptions, paternity matters, restoration proceedings, and related probate petitions. The Clerk of the Circuit Court keeps all probate case records.

    To initiate or search probate matters, the following steps apply:

    1. Determine whether the decedent left a will (testate) or died without one (intestate), since this determines which type of proceeding to open.
    2. Contact the Clerk's office to get the necessary petition forms and confirm current filing fees before submitting any paperwork.
    3. Search existing probate cases through MyCase by selecting probate as the case type and Montgomery County as the location.
    4. For certified copies of letters testamentary, estate inventories, or court orders, submit a written request to the Clerk's office with the decedent's name, date of death, and case number if known.

    Probate records are generally accessible to the public, though access may be limited for adoption records — which are sealed by statute — and for records involving minors. The Clerk of the Circuit Court can advise which portions of a probate file are open to inspection under the APRA.

    Montgomery County Circuit Court – Probate Division
    Address: 100 East Main Street, Crawfordsville, IN 47933
    Phone: (765) 364-6450
    Fax: (765) 364-7251
    Hours: Monday–Friday, 8:00 a.m.–4:30 p.m.

    For estates that include real property, the Montgomery County Recorder holds recorded instruments — such as deeds transferring property out of an estate — that complement the probate file kept by the Clerk.