Montgomery County Court Records Search

Montgomery County, Indiana, sits in the western-central part of the state with Crawfordsville serving as the county seat. The county operates a Circuit Court and two Superior Courts, all housed at the Montgomery County Courthouse, together handling the full spectrum of criminal, civil, domestic relations, small claims, and probate cases. Court records generated through these proceedings are the official documentary record of judicial activity in the county and are maintained by the elected Clerk of the Circuit Court.

Indiana residents searching for court case information have several reliable avenues available, ranging from in-person visits to online state tools. IndianaStateCourts.us can help users orient themselves within Indiana’s judicial structure and locate publicly available case information. At the county level, records can be accessed through the Clerk’s office at the courthouse, through public access terminals, or through the state’s online case management portal — all without needing to hire an attorney or use a paid third-party service.

How to Look Up a Court Case in Montgomery County?

The Indiana Judiciary provides free online access to court case information through MyCase (mycase.in.gov), the public interface of the Odyssey Case Management System. Users can search by party name, case number, or court location and filter by case type — criminal, civil, domestic relations, or probate. Search results display docket entries, hearing schedules, and case status for participating courts, including all three Montgomery County courts.

For cases not indexed online or when certified copies are needed, contact the Montgomery County Clerk’s Office directly:

Montgomery County Clerk’s Office
Clerk: Sondra Sixberry
Address: Montgomery County Courthouse, 100 East Main Street, Room 102, Crawfordsville, IN 47933
Mailing Address: P.O. Box 768, Crawfordsville, IN 47933
Phone: (765) 364-6430
Fax: (765) 364-7251
Email: sondra.sixberry@montgomerycounty.in.gov
Hours: Monday – Friday, 8:00 a.m. – 4:30 p.m.

The Clerk’s office processes marriage licenses, divorce filings, collects court payments, and maintains records across all three county courts.

Are Court Records Public in Montgomery County?

Indiana’s Access to Public Records Act (APRA), codified at Indiana Code § 5-14-3, establishes that government records — including court records — are presumptively open to public inspection and copying. Any person may submit a request to inspect or obtain copies of public court records; no reason is required for the request.

That said, APRA contains specific exemptions. The following categories of court records may be withheld or restricted in Montgomery County:

• Records of crime victims under the age of 18
• Juvenile case records, which are confidential by statute
• Active law enforcement investigatory records
• Records containing trade secrets or proprietary business information
• Social security numbers, tax identification numbers, residential addresses, and other personal financial identifiers
• Medical and mental health records included in filings
• Records sealed or expunged by court order
• Records declared confidential by the Indiana Supreme Court or applicable state or federal statute

Requesters who are denied access to a record may challenge that denial through the Indiana Public Access Counselor’s office, which provides advisory opinions on APRA compliance at no cost.

Montgomery County Criminal Court Records

Criminal cases in Montgomery County are distributed between the Circuit Court and Superior Court II. Felonies, misdemeanors, and traffic/ordinance violations are handled in Montgomery County Superior Court II, presided over by the Honorable Daniel Petrie. Superior Court II also hosts a certified Veterans Treatment Court. The Montgomery County Circuit Court handles its own docket of criminal cases as well.

Court Locations – Criminal Division:

Court	Address	Phone	Fax
Circuit Court	100 East Main Street, Crawfordsville, IN 47933	(765) 364-6450	(765) 364-7251
Superior Court II	100 East Main Street, Suite 302, Crawfordsville, IN 47933	(765) 364-6455	(765) 364-6464

Criminal court records — including charging documents, plea agreements, sentencing orders, and probation records — are maintained by the Clerk of the Circuit Court. Case information can be searched online through MyCase, where users can select Montgomery County and filter by criminal case type. Certified copies of criminal documents must be requested from the Clerk’s Office in person or by mail, with applicable copy fees.

For arrest and jail information, the Montgomery County Sheriff’s Office maintains an online inmate search tool that provides current custody information for individuals held at the county jail.

Montgomery County Sheriff’s Office
Address: 600 Memorial Drive, Crawfordsville, IN 47933
Phone: (765) 362-3740

For statewide criminal history background checks, the Indiana State Police provides the Limited Criminal History (LCH) Search online. An LCH contains felony and Class A misdemeanor arrests within Indiana and is available to the public for a fee of $15.00 per record for subscribers or $15.70 per record by credit card. Searches are name-based, using date of birth, race, and gender. More detail on eligibility and submission methods is available on the ISP criminal history services page.

Montgomery County Civil Court Records

Civil litigation in Montgomery County — including tort claims, contract disputes, mortgage foreclosures, collections, and plenary actions — is heard in all three courts. Superior Court II explicitly handles all types of civil cases including domestic relations, torts, plenary, collection, and small claims. The Clerk of the Circuit Court serves as the official records custodian for civil filings across the county court system.

Small Claims in Indiana are filed in the small claims docket of the Circuit or Superior Court. The monetary limit for small claims in Indiana is $10,000, per Indiana law governing civil court jurisdiction. These proceedings are designed to be accessible without an attorney, and the filing fee is generally in the range of $35–$85, varying by court and case specifics. Parties should contact the Clerk’s Office to confirm the current small claims filing fee for Montgomery County before submitting a case.

To search civil case records online, use the MyCase portal and select “Civil” as the case type along with Montgomery County as the court location. The system returns docket entries, judgment records, and filed documents where available. For certified copies of civil judgments or orders, submit a written request with case details to the Clerk’s Office.

Property records — including deeds, mortgages, affidavits, powers of attorney, contracts, easements, and land surveys — are recorded and maintained by the Montgomery County Recorder:

Montgomery County Recorder
Address: Montgomery County Government Center, 1580 Constitution Row, Crawfordsville, IN 47933
Phone: (765) 364-6415
Email: recorder@montgomerycounty.in.gov

Property valuation, assessment, and ownership records are held by the Montgomery County Assessor’s Office, reachable at (765) 364-6420, located at 1580 Constitution Row, Suite C, Crawfordsville, IN 47933.

Montgomery County Family Court Records

Family law matters in Montgomery County — divorce, child custody, child support, protection orders, paternity, and adoption proceedings — are handled primarily in Superior Court II and the Circuit Court. The Clerk of the Circuit Court processes divorce filings and maintains all domestic relations case records.

Divorce Records

Divorce cases can be searched online through MyCase by entering party names and selecting Montgomery County. For certified copies of divorce decrees or dissolution orders, contact the Clerk’s Office with the parties’ names, the approximate filing year, and the case number if known. Sensitive or sealed divorce matters may have limited public availability; information redacted to protect minor children or victims will not appear in public records.

Marriage Records

Marriage licenses in Montgomery County are issued and maintained by the Clerk of the Circuit Court. Indiana Courts provides a Marriage License Public Lookup tool that allows searches of marriage licenses issued from 1993 to the present using the applicant’s name, marriage year, and county of issuance. For certified copies of marriage certificates, contact the Clerk’s Office directly at (765) 364-6430.

Birth Records

The Montgomery County Health Department (MCHD) maintains birth records for the county dating back to 1882. Certified birth certificates cost $15.00 per copy and can be obtained in several ways:

1. In person: Walk-in service is available Monday – Friday, 8:00 a.m. – 4:00 p.m. at the MCHD office.
2. By mail: Complete the Birth Certificate Application, have it notarized, and mail it with a money order for $15.00 made payable to MCHD.
3. By email or fax: Scan the completed, notarized application form and send it to health.reception@montgomerycounty.in.gov or fax to (765) 361-3239. Online payment is available through the MCHD Vital Records Payment Center.

Montgomery County Health Department
Address: 1580 Constitution Row, Suite G, Crawfordsville, IN 47933
Phone: (765) 364-6440
Fax: (765) 361-3239
Email: health.reception@montgomerycounty.in.gov
Hours: Monday – Friday, 8:00 a.m. – 4:00 p.m.

Death Records

Death certificates are also issued by the MCHD at $15.00 per copy. The requesting party must be an immediate family member, provide a valid government-issued photo ID, and state the reason for the request. Complete the Death Certificate Application, have it notarized, and submit it in person, by mail, by email, or by fax using the same contact information above. Notably, the MCHD can also print birth certificates from other Indiana counties — though those copies will bear the Montgomery County seal.

Montgomery County Probate Court Records

Probate jurisdiction in Montgomery County rests with the Circuit Court, which handles the administration of decedents’ estates, wills, guardianships, adoptions, paternity matters, restoration proceedings, and related probate petitions. The Clerk of the Circuit Court is the official custodian of all probate case records.

To initiate or search probate matters, the following steps apply:

1. Identify whether the decedent left a will (testate) or died without one (intestate), as this determines the type of proceeding to open.
2. Contact the Clerk’s Office to obtain the necessary petition forms and confirm current filing fees before submitting paperwork.
3. Search existing probate cases through MyCase by selecting probate as the case type and Montgomery County as the location.
4. For certified copies of letters testamentary, estate inventories, or court orders, submit a written request to the Clerk’s Office with the decedent’s name, date of death, and case number if known.

Probate records are generally accessible to the public, though access may be limited for adoption records (which are sealed by statute) and for records involving minors as parties. The Clerk of the Circuit Court can advise on which portions of a probate file are open to inspection under the APRA.

Montgomery County Circuit Court – Probate Division
Address: 100 East Main Street, Crawfordsville, IN 47933
Phone: (765) 364-6450
Fax: (765) 364-7251
Hours: Monday – Friday, 8:00 a.m. – 4:30 p.m.

For estates with assets primarily consisting of real property, the Montgomery County Recorder holds recorded instruments such as deeds transferring property out of an estate, which complement the probate file held by the Clerk.