Hancock County Court Records
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Hancock County sits in central Indiana, with Greenfield as its county seat. The county courthouse at 9 East Main Street in Greenfield houses the Clerk of Courts office and all three trial courts that handle criminal, civil, domestic, and probate matters. The Hancock County Clerk of Courts maintains case records — motions, orders, transcripts, petitions, decrees, and related documents — in both electronic and paper formats. These records are the authoritative account of each case from initial filing through final disposition.
If you're researching court cases in Indiana, you have several options. The Indiana Judicial Branch runs MyCase, a statewide public-access portal built on the Odyssey case management system, where you can search dockets and view certain filings at no cost. The Hancock County Clerk's office provides in-person access to public case files during regular business hours. Property and recorded documents are separately available through the Hancock County Recorder's partnership with Doxpop. Court case information for Indiana counties can also be explored through IndianaStateCourts.us. For official or certified copies of any document, the Clerk's office remains the definitive source.
How to Look Up a Court Case in Hancock County?
Hancock County operates three trial courts within the same courthouse complex. Cases are assigned to a specific court at filing, following procedures set out in the Hancock County Local Rules. Here is the contact information for each court:
Hancock County Circuit Court
Address: 9 East Main Street, Suite 302, Greenfield, IN 46140
Phone: (317) 477-1107
Fax: (317) 477-1711
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
Hancock County Superior Court 1
Address: 9 East Main Street, Suite 303, Greenfield, IN 46140
Phone: (317) 477-1148
Fax: (317) 477-1174
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
Hancock County Superior Court 2
Address: 9 East Main Street, Suite 217, Greenfield, IN 46140
Phone: (317) 477-1115
Fax: (317) 477-1124
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
The Hancock County Clerk of Courts serves all three courts and maintains all case records:
Clerk of Courts Lisa M. Lofgreen
Address: 9 East Main Street, Room 213, Greenfield, IN 46140
Phone: (317) 477-1109
Fax: (317) 477-1163
Email: lisa.lofgreen@hancockin.gov
To find a specific case, you can use any of these methods:
- Online via MyCase. Go to MyCase and search by case number, party name, citation number, or attorney name. The system shows docket entries, hearing dates, and case status for all Hancock County courts, which use the Odyssey platform. Access is free, though documents excluded from public access will not appear in results.
- In person at the courthouse. Visit the Clerk's office on the second floor of the Hancock County Courthouse during business hours. Staff can help you locate case files, and public-access terminals are available for electronic searches.
- By mail or fax. Send a written request to the Clerk's office at the address above or fax it to (317) 477-1163. Include the cause number, the names of all parties, and the specific documents you need. Every filing submitted to the Clerk must include a cause number — requests without one may be rejected.
- Electronic filing. Attorneys must file through an Indiana e-filing service provider. Self-represented litigants may file in person, by mail, or by fax. The Indiana Judicial Branch has information and tutorials on the e-filing process.
Are Court Records Public in Hancock County?
Court records in Hancock County are generally public under both the Indiana Access to Public Records Act (IC 5-14-3) and the Indiana Access to Court Records Rules. The Access to Public Records Act classifies government records as either disclosable or non-disclosable and places the burden on the agency to justify withholding. Indiana Administrative Rule 9 and the Access to Court Records Rules further define which court records are available for public access — including remote electronic access — and which must be excluded.
Under Rule 5(A), the following types of records are entirely excluded from public access:
- All mental health cases filed under IC 12-26
- Cases consisting solely of investigative process unrelated to pending criminal proceedings (such as search warrants and subpoenas)
- Paternity records created between July 1, 1941, and July 1, 2014
- Entire cases sealed by court order or declared confidential by statute
Under Rule 5(B), individual documents within otherwise public cases that must be excluded include:
- Records declared confidential by federal law
- Guardian ad litem reports, parenting coordinator reports, and custody evaluation reports
- Medical records compiled under Trial Rule 35
- Mental health treatment records
- Drug and substance abuse records governed by 42 CFR Part 2
- Photographs or recordings depicting certain intimate images
Certain personal information must also be redacted from public filings under Rule 5. Complete Social Security numbers, full account numbers, PINs, and passwords cannot appear in public documents. Names of child witnesses in sex offense cases are replaced with initials. Addresses, dates of birth, and phone numbers of witnesses and victims in criminal, juvenile, and civil protection order proceedings are also excluded.
When a document contains both public and confidential information, the filer must submit a redacted public version on white paper (or as a public e-filing) and a separate confidential version on green paper (or as a confidential e-filing), along with an ACR Form identifying the grounds for exclusion. Under Administrative Rule 9(H), public court records are available for inspection at the courthouse during regular business hours, and electronic records accessible via remote access are available during hours set by the court.
Copy and certification fees at the Hancock County Clerk's office:
| Service | Fee |
|---|---|
| Standard copy (8 x 11) | $0.10 per page |
| Copy of clerk record documents | $1.00 per page |
| Microfilm copy | $1.00 per page |
| Certified copy surcharge | $3.00 per document |
| Document certification | $3.00 per document |
| Child support printout | $1.00 per year |
The Clerk's office does not accept personal checks, debit cards, or credit cards for filing fees. Accepted payment methods are cash, money order, and cashier's check.
Hancock County Criminal Court Records
Criminal cases in Hancock County are prosecuted in the Circuit Court and both Superior Courts. Felony cases (classes 1 through 6), misdemeanors, infractions, and ordinance violations are all filed through the Clerk's office. The State bears filing costs in criminal and infraction matters.
Searching criminal case records. Start with MyCase — it's the fastest way to pull up criminal case dockets. Search by defendant name or case number to see charges, hearing dates, and dispositions. Some records, such as arrest warrant applications filed simultaneously with a request to exclude from public access under Rule 5(E), will be temporarily withheld until the defendant is arrested.
Statewide criminal history reports. The Indiana State Police maintains a Limited Criminal History (LCH) database covering felony and Class A misdemeanor arrests statewide. A search requires the subject's name and date of birth; providing additional details such as race, gender, and Social Security number improves accuracy.
To request an LCH:
- Online: Use the ISP Limited Criminal History Search portal. The fee is $15.00 per record for subscribers; credit card users pay a slightly higher processing rate.
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By mail: Download and complete the LCH Request Form and submit it with a money order payable to the State of Indiana to:
Indiana State Police Criminal History Limited Check
P.O. Box 6188
Indianapolis, IN 46206-6188
The LCH covers Indiana records only. For a more thorough report that includes out-of-state records, consider the fingerprint-based National Full Criminal History check offered by the ISP.
Local arrest and incident records. For arrest reports, incident reports, and other local law enforcement records, contact the Hancock County Sheriff's Office:
Hancock County Sheriff's Office
Address: 398 Malcolm Grass Way, Greenfield, IN 46140
Phone: (317) 477-1147
Fax: (317) 477-1347
Non-Emergency Dispatch: (317) 477-4400
Hancock County Civil Court Records
Civil litigation in Hancock County — including collections, plenary actions, tort claims, mortgage foreclosures, evictions, and small claims — is processed through the Circuit Court and both Superior Courts. The Clerk of Courts maintains all civil case files and handles record requests.
Civil filing fees (effective July 1, 2023, per the Hancock County fee schedule):
| Case Type | Filing Fee (Certified Mail Service) | Filing Fee (Sheriff Service) |
|---|---|---|
| Civil Collection (CC) | $157.00 | $185.00 |
| Civil Plenary (PL) | $232.00 | $260.00 |
| Civil Tort (CT) | $232.00 | $260.00 |
| Mortgage Foreclosure (MF) | $157.00 | $185.00 |
| Eviction Civil (EV) | $157.00 | $185.00 |
| Eviction Small Claims (EV) | $97.00 | $125.00 |
| Small Claims (SC) | $97.00 | $125.00 |
| Miscellaneous (Name Change, Forfeiture, etc.) | $157.00 | $185.00 |
An additional $10.00 per defendant applies when more than one defendant is named. Evictions must be served by the Sheriff. Protective order filings carry no fee.
Searching civil records. Civil case dockets are searchable on MyCase by party name, case number, or citation number. For copies of specific documents, call the Clerk's office at (317) 477-1109. Copies of clerk record documents cost $1.00 per page, and certification adds $3.00 per document.
Property records. Deeds, mortgages, liens, plats, and other land documents are maintained by the Hancock County Recorder's Office:
Hancock County Recorder Marcia R. Moore
Address: 111 South American Legion Place, Suite 202, Greenfield, IN 46140
Phone: (317) 477-1142
Email: marcia.moore@hancockin.gov
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
You can search recorded documents online through the Doxpop platform, which indexes land records dating back to 1968. An account is required, though a limited number of free searches are available. For physical copies, send a self-addressed stamped envelope and a check or money order payable to the Hancock County Recorder.
Hancock County Family Court Records
Domestic relations cases in Hancock County — divorce, custody, child support, paternity, and protective order proceedings — are filed in the Circuit and Superior Courts under the Domestic Relations (DR) case classification. The Clerk of Courts maintains all family case records and processes requests for copies.
Divorce records. Divorce decrees and related filings are part of the court case file. To request copies, contact the Clerk's office with the full names of both parties, the approximate date of the decree, and the cause number if you have it. Standard copy fees apply ($1.00 per page; $3.00 for certification). You can also locate divorce records through MyCase by searching under the domestic relations case type.
Marriage licenses and records. The Clerk of Courts issues marriage licenses and maintains marriage records for Hancock County. The marriage license application can be started online through the Indiana Judicial Branch's application portal, but both applicants must appear in person at the Clerk's office to complete the process. Key details:
- Application fee for Hancock County residents: $29 (includes one certified marriage certificate)
- Application fee for out-of-state residents: $69 (includes one certified marriage certificate)
- Additional certified copies: $4.00 each
- Payment: cash, money order, cashier's check, or credit/debit card ($1.75 card processing fee); no personal checks
- License validity: 60 days from issuance, valid in any Indiana county
- Both applicants must present unexpired government-issued photo ID
To get a certified copy of a previously issued marriage license by mail, send a request with the groom's name, the bride's maiden name, the date of marriage, a self-addressed stamped envelope, and a $4.00 money order payable to Hancock County Clerk's Office, 9 East Main Street, Greenfield, IN 46140.
Birth and death records. The Hancock County Vital Records Department maintains birth and death records dating back to 1882. Certified copies cost $15.00 each. Requests must be in writing and include valid identification and payment (cash, check, or money order). Applications are available to download:
The Indiana Department of Health also maintains statewide vital records and offers online ordering at in.gov/health/vital-records, where the first certificate costs $8.00 and additional copies are $4.00 each.
Adoption records. Adoption cases filed in Hancock County carry a $157.00 filing fee, plus additional statutory fees payable to the Indiana State Board of Health: $20.00 for medical history, $50.00 for the putative father registry, and $10.00 for one birth certificate (plus $4.00 per additional copy). All adoption records are classified as confidential under Indiana law and are excluded from public access.
Hancock County Probate Court Records
The Hancock County Circuit Court handles all probate matters, including supervised and unsupervised estate administration, small estate affidavits, guardianships, conservatorships, and trusts. The Clerk of Courts processes probate filings and maintains case records.
Probate filing fees:
| Case Type | Filing Fee |
|---|---|
| Estate Supervised or Unsupervised (including Small Estate Affidavit) | $177.00 |
| Estate Spread Will of Record / Inheritance Tax Return | No fee |
| Guardianship (GU) | $177.00 |
| Trust (TR) | $177.00 |
| Additional certified copies of Letters | $2.00 each |
Searching probate records. Probate docket information is available on MyCase — select the appropriate case type when searching. For detailed documents such as wills, estate inventories, accountings, and guardianship orders, contact the Clerk's office at (317) 477-1109 or visit in person during business hours. Copies cost $1.00 per page, with an additional $3.00 for certification.
Certain probate-related documents — particularly guardian ad litem reports and custody evaluations — are excluded from public access under Access to Court Records Rule 5(B)(13). Researchers looking for older genealogical or estate records can also contact the Indiana State Library, which maintains historical indexes and records for Hancock County.