Hancock County Court Records Search
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Hancock County is located in central Indiana, with Greenfield as its county seat. The county courthouse at 9 East Main Street in Greenfield houses the Clerk of Courts office and all three trial courts that adjudicate criminal, civil, domestic, and probate matters. Court records generated in these proceedings—motions, orders, transcripts, petitions, decrees, and related documents—are maintained by the Hancock County Clerk of Courts in both electronic and paper formats. These records serve as the authoritative account of each case from initial filing through final disposition.
For those researching court cases in Indiana, several pathways exist to locate records. The Indiana Judicial Branch operates MyCase, a statewide public-access portal built on the Odyssey case management system, where users can search dockets and view certain filings at no cost. Clerk offices at the Hancock County Courthouse provide in-person access to public case files during regular business hours. Property and recorded documents are separately available through the Hancock County Recorder’s partnership with Doxpop. Court case information for Indiana counties can also be explored through IndianaStateCourts.us. For official or certified copies of any document, the Clerk’s office remains the definitive source.
How to Look Up a Court Case in Hancock County?
Hancock County operates three trial courts within the same courthouse complex. Cases are assigned to a specific court at the time of filing, following procedures outlined in the Hancock County Local Rules. The courts and their contact information are as follows:
Hancock County Circuit Court
Address: 9 East Main Street, Suite 302, Greenfield, IN 46140
Phone: (317) 477-1107
Fax: (317) 477-1711
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
Hancock County Superior Court 1
Address: 9 East Main Street, Suite 303, Greenfield, IN 46140
Phone: (317) 477-1148
Fax: (317) 477-1174
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
Hancock County Superior Court 2
Address: 9 East Main Street, Suite 217, Greenfield, IN 46140
Phone: (317) 477-1115
Fax: (317) 477-1124
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
The Hancock County Clerk of Courts serves all three courts and is the custodian of all case records:
Clerk of Courts — Lisa M. Lofgreen
Address: 9 East Main Street, Room 213, Greenfield, IN 46140
Phone: (317) 477-1109
Fax: (317) 477-1163
Email: lisa.lofgreen@hancockin.gov
To locate a specific case, individuals can use these methods:
- Online via MyCase. Visit MyCase and search by case number, party name, citation number, or attorney name. The system displays docket entries, hearing dates, and case status for courts using the Odyssey platform—which includes all Hancock County courts. Access is free, though certain documents excluded from public access will not appear.
- In person at the courthouse. Visit the Clerk’s office on the second floor of the Hancock County Courthouse during business hours. Staff can assist with locating case files, and public-access terminals are available for electronic searches.
- By mail or fax. Send a written request to the Clerk’s office at the address above or fax to (317) 477-1163. Include the cause number, party names, and the specific documents needed. All filings submitted to the Clerk must contain a cause number; requests without one may be rejected.
- Electronic filing. Attorneys must file through an Indiana e-filing service provider. Pro se litigants may file in person, by mail, or by fax. The Indiana Judicial Branch maintains information and tutorials on the e-filing process.
Are Court Records Public in Hancock County?
Court records in Hancock County are generally public under both the Indiana Access to Public Records Act (IC 5-14-3) and the Indiana Access to Court Records Rules. The Access to Public Records Act classifies government records as either disclosable or non-disclosable, placing the burden on the agency to justify withholding. Indiana Administrative Rule 9 and the Access to Court Records Rules further define which court records are available through public access—including remote electronic access—and which must be excluded.
Records that are entirely excluded from public access under Rule 5(A) include:
- All mental health cases filed under IC 12-26
- Cases consisting solely of investigative process unrelated to pending criminal proceedings (e.g., search warrants, subpoenas)
- Paternity records created between July 1, 1941, and July 1, 2014
- Entire cases sealed by court order or declared confidential by statute
Individual documents within otherwise public cases that must be excluded under Rule 5(B) include:
- Records declared confidential by federal law
- Guardian ad litem reports, parenting coordinator reports, and custody evaluation reports
- Medical records compiled under Trial Rule 35
- Mental health treatment records
- Drug and substance abuse records governed by 42 CFR Part 2
- Photographs or recordings depicting certain intimate images
Personal information that must be redacted from public filings under Rule 5© includes complete Social Security numbers, complete account numbers, PINs, and passwords. Names of child witnesses in sex offense cases are replaced with initials. Addresses, dates of birth, and phone numbers of witnesses and victims in criminal, juvenile, and civil protection order proceedings are also excluded.
When a document contains both public and confidential information, the filer must submit a redacted public version on white paper (or as a public e-filing) and a separate confidential version on green paper (or as a confidential e-filing), accompanied by an ACR Form identifying the grounds for exclusion. Under Administrative Rule 9(H), public court records are available for inspection at the courthouse during regular business hours, and electronic records available via remote access are accessible during hours set by the court.
Copy and certification fees at the Hancock County Clerk’s office:
| Service | Fee |
|---|---|
| Standard copy (8½ x 11) | $0.10 per page |
| Copy of clerk record documents | $1.00 per page |
| Microfilm copy | $1.00 per page |
| Certified copy surcharge | $3.00 per document |
| Document certification | $3.00 per document |
| Child support printout | $1.00 per year |
The Clerk’s office does not accept personal checks, debit cards, or credit cards for filing fees. Accepted payment methods include cash, money order, and cashier’s check.
Hancock County Criminal Court Records
Criminal cases in Hancock County are prosecuted in the Circuit Court and both Superior Courts. Felony cases (classes 1 through 6), misdemeanors, infractions, and ordinance violations are all filed through the Clerk’s office, with the State bearing filing costs in criminal and infraction matters.
Searching criminal case records. The most efficient method for locating criminal case dockets is MyCase. Search by defendant name or case number to view charges, hearing dates, and dispositions. Certain records—such as arrest warrant applications filed contemporaneously with a request to exclude from public access under Rule 5(E)—will be temporarily withheld until the defendant is arrested.
Statewide criminal history reports. The Indiana State Police maintains a Limited Criminal History (LCH) database covering felony and Class A misdemeanor arrests across the state. A search requires the subject’s name and date of birth; additional details such as race, gender, and Social Security number improve accuracy.
To request an LCH:
- Online: Visit the ISP Limited Criminal History Search portal. The fee is $15.00 per record for subscribers; credit card users pay a slightly higher processing rate.
- By mail: Download and complete the LCH Request Form. Submit the form with a money order payable to the State of Indiana to:
Indiana State Police — Criminal History Limited Check
P.O. Box 6188
Indianapolis, IN 46206-6188
The LCH covers Indiana records only. For a more comprehensive report including out-of-state records, consider the fingerprint-based National Full Criminal History check offered by the ISP.
Local arrest and incident records. The Hancock County Sheriff’s Office handles local law enforcement records:
Hancock County Sheriff’s Office
Address: 398 Malcolm Grass Way, Greenfield, IN 46140
Phone: (317) 477-1147
Fax: (317) 477-1347
Non-Emergency Dispatch: (317) 477-4400
Hancock County Civil Court Records
Civil litigation in Hancock County—including collections, plenary actions, tort claims, mortgage foreclosures, evictions, and small claims—is processed through the Circuit Court and both Superior Courts. The Clerk of Courts maintains all civil case files and handles record requests.
Civil filing fees (effective July 1, 2023, per the Hancock County fee schedule):
| Case Type | Filing Fee (Certified Mail Service) | Filing Fee (Sheriff Service) |
|---|---|---|
| Civil Collection (CC) | $157.00 | $185.00 |
| Civil Plenary (PL) | $232.00 | $260.00 |
| Civil Tort (CT) | $232.00 | $260.00 |
| Mortgage Foreclosure (MF) | $157.00 | $185.00 |
| Eviction — Civil (EV) | $157.00 | $185.00 |
| Eviction — Small Claims (EV) | $97.00 | $125.00 |
| Small Claims (SC) | $97.00 | $125.00 |
| Miscellaneous (Name Change, Forfeiture, etc.) | $157.00 | $185.00 |
An additional $10.00 per defendant applies when more than one defendant is named. Evictions must be served by the Sheriff. Protective order filings carry no fee.
Searching civil records. Civil case dockets are searchable on MyCase by party name, case number, or citation number. For copies of specific documents, contact the Clerk’s office at (317) 477-1109. Copies of clerk record documents cost $1.00 per page, and certification adds $3.00 per document.
Property records. Deeds, mortgages, liens, plats, and other land documents are maintained by the Hancock County Recorder’s Office:
Hancock County Recorder — Marcia R. Moore
Address: 111 South American Legion Place, Suite 202, Greenfield, IN 46140
Phone: (317) 477-1142
Email: marcia.moore@hancockin.gov
Hours: Monday–Friday, 8:00 a.m.–4:00 p.m.
Recorded documents can be searched online through the Doxpop platform, which provides indexed land records dating back to 1968. An account is required, though a limited number of free searches are available. For physical copies, provide a self-addressed, stamped envelope and a check or money order payable to the Hancock County Recorder.
Hancock County Family Court Records
Domestic relations cases in Hancock County—including divorce, custody, child support, paternity, and protective order proceedings—are filed in the Circuit and Superior Courts under the Domestic Relations (DR) case classification. The Clerk of Courts maintains all family case records and processes requests for copies.
Divorce records. Divorce decrees and related filings are part of the court case file. To request copies, contact the Clerk’s office with the full names of both parties, the approximate date of the decree, and the cause number if known. Standard copy fees apply ($1.00 per page; $3.00 for certification). Divorce records can also be located through MyCase by searching under the domestic relations case type.
Marriage licenses and records. The Clerk of Courts issues marriage licenses and maintains marriage records for Hancock County. The marriage license application can be started online through the Indiana Judicial Branch’s application portal, but both applicants must appear in person at the Clerk’s office to complete the process. Key details:
- Application fee for Hancock County residents: $29 (includes one certified marriage certificate)
- Application fee for out-of-state residents: $69 (includes one certified marriage certificate)
- Additional certified copies: $4.00 each
- Payment: cash, money order, cashier’s check, or credit/debit card ($1.75 card processing fee); no personal checks
- License validity: 60 days from issuance, valid in any Indiana county
- Both applicants must present unexpired government-issued photo ID
To obtain a certified copy of a previously issued marriage license by mail, send a request with the groom’s name, bride’s maiden name, date of marriage, a self-addressed stamped envelope, and a $4.00 money order payable to Hancock County Clerk’s Office, 9 East Main Street, Greenfield, IN 46140.
Birth and death records. The Hancock County Vital Records Department maintains birth and death records dating back to 1882. Certified copies cost $15.00 each. Requests must be in writing and accompanied by valid identification and payment (cash, check, or money order). Applications are available for download:
The Indiana Department of Health also maintains statewide vital records and offers online ordering at in.gov/health/vital-records, where the first certificate costs $8.00 and additional copies are $4.00 each.
Adoption records. Adoption cases filed in Hancock County carry a $157.00 filing fee plus additional statutory fees to the Indiana State Board of Health ($20.00 for medical history, $50.00 for putative father registry, $10.00 for one birth certificate plus $4.00 per additional). All adoption records are classified as confidential under Indiana law and are excluded from public access.
Hancock County Probate Court Records
The Hancock County Circuit Court handles all probate matters, including supervised and unsupervised estate administration, small estate affidavits, guardianships, conservatorships, and trusts. The Clerk of Courts processes probate filings and maintains case records.
Probate filing fees:
| Case Type | Filing Fee |
|---|---|
| Estate — Supervised or Unsupervised (including Small Estate Affidavit) | $177.00 |
| Estate — Spread Will of Record / Inheritance Tax Return | No fee |
| Guardianship (GU) | $177.00 |
| Trust (TR) | $177.00 |
| Additional certified copies of Letters | $2.00 each |
Searching probate records. Probate docket information is available on MyCase by selecting the appropriate case type. For detailed documents such as wills, estate inventories, accountings, and guardianship orders, contact the Clerk’s office at (317) 477-1109 or visit in person during business hours. Copies cost $1.00 per page, with an additional $3.00 for certification.
Certain probate-related documents—particularly guardian ad litem reports and custody evaluations—are excluded from public access under Access to Court Records Rule 5(B)(13). Researchers seeking older genealogical or estate records may also contact the Indiana State Library, which maintains historical indexes and records for Hancock County.